How to Issue a Shipment Certificate in SABER: A Step-by-Step Guide

 Shipping products to Saudi Arabia requires exporters and importers to understand the applicable conformity procedures. One important step for regulated products is obtaining the Shipment Certificate of Conformity (SCoC) through the SABER platform.

Knowing how to issue a shipment certificate in SABER, what information to prepare, and how the application process works can help businesses coordinate their exports more efficiently.

What Is a Shipment Certificate in SABER?

A Shipment Certificate of Conformity (SCoC) is associated with a specific shipment of products entering Saudi Arabia. It confirms that the shipment has completed the applicable conformity certification requirements.

The SCoC is different from the Product Certificate of Conformity (PCoC). The PCoC relates to the product, while the SCoC relates to the individual shipment. Whether both are required depends on the product category and applicable Saudi technical regulations.

Steps to Issue a Shipment Certificate in SABER

The general process involves the following stages:

1. Confirm Product Registration

Before starting the shipment application, verify that the relevant product information is registered in SABER and that any required product conformity assessment has been completed.

2. Review the Product Certificate

Where a PCoC is required, check that it is valid and covers the product being shipped. Confirm the model, manufacturer details, and product description.

3. Prepare Shipment Information

Collect the information required for the shipment application. This may include:

  • Commercial invoice details

  • Importer and exporter information

  • Product descriptions and quantities

  • Product model numbers

  • Shipment-related documentation

4. Submit the Shipment Application

The importer or responsible applicant enters the relevant shipment details through the SABER platform. Information should match the commercial and supporting documents.

5. Complete the Applicable Assessment

Depending on the product and regulatory route, the application may require review or additional information from the relevant conformity assessment body.

6. Obtain the SCoC

Once the applicable requirements have been satisfied and the application is approved, the Shipment Certificate of Conformity can be issued through the platform.

7. Verify Certificate Details

Before dispatch, check that the certificate information matches the actual shipment. Incorrect quantities, product descriptions, or invoice details may require correction.

Documents and Information to Prepare

The exact requirements vary by product, but businesses may commonly need:

  • Commercial invoice

  • Product details and model numbers

  • Importer and exporter information

  • Valid PCoC, where applicable

  • Shipment quantities and descriptions

  • Supporting conformity documents, where requested

Keeping these documents organized can reduce unnecessary clarification requests.

Common Reasons for Shipment Certificate Delays

Applications may experience delays because of incomplete shipment information, mismatched invoice details, expired product certificates, or differences between registered product information and the actual goods.

Businesses should also avoid waiting until the last moment to begin the application. Early coordination between the supplier, importer, and conformity assessment body can help identify potential issues.

How to Prepare for Smooth SABER Shipment Certification

A practical approach is to confirm product registration before arranging shipment, check certificate validity, and review all commercial documents for consistency. Exporters should also verify the requirements applicable to their specific product rather than relying on a general document checklist.

Businesses planning exports to Saudi Arabia can review the SABER certification process and conformity requirements to understand the product and shipment certification stages.

Final Thoughts

Issuing a shipment certificate through SABER involves more than entering invoice details. Businesses must ensure that the applicable product conformity requirements have been addressed and that shipment information is accurate.

Careful preparation, timely submission, and verification of certificate details can help exporters and importers manage the Saudi shipment certification process more effectively.

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